Sydney University - Student Management Technology Solution

⁠⁠⁠Overview

The University of Sydney has issued this Expression of Interest (EOI) as a market exploration exercise to understand the current vendor landscape and available solution options for a modern Student Management System. This EOI does not constitute a commitment to purchase and does not obligate the University to proceed to a formal procurement process.

About

The broader project vision, should the University elect to proceed further, is to modernise the University's Student Management System to give students a seamless, engaging experience in managing their university journey, while equipping staff with the tools and systems needed to deliver efficient, high-quality administration. This vision aligns with the Digital Sydney 2032 Strategy, which aims to ensure every student experiences a connected and personalised education journey, supported by digital tools that encourage learning, growth, and success.

Purpose

Through this EOI, the University seeks to understand current market offerings, vendor capabilities, and potential approaches to modernising this platform, in order to inform its future strategic and investment decisions.

Scope

The University is exploring a range of solution approaches, including the possibility of a composable architecture with best-of-breed solutions selected for specific capabilities, as an alternative to a single integrated platform. No decision has been made on the preferred approach at this stage.

The key capabilities the University is seeking information on through this EOI are:

• Student Management
• Results Management
• Credit Management
• Scholarship Management
• Academic Progression

Suppliers are welcome to respond to one, several, or all of these capabilities as outlined in the Open EOI - Student Management Technology Solution Schedule.

Information Requested

Suppliers are asked to complete the attached Open EOI - Student Management Technology Solution Schedule and provide supporting documentation where relevant, including:

• Product specifications
• Solution architecture diagrams
• Case studies
• Reference customer details

The University reserves the right not to proceed with any supplier, or to shortlist one or more suppliers and solutions, at its sole discretion.

Instructions to Respondents

Completed responses, including the Open EOI – Student Management Technology Solution Schedule and any supporting documentation, must be submitted via email to Senior Sourcing Manager Mark Hing at mark.hing@sydney.edu.au, copying Project Manager Poh See Tan at pohsee.tan@sydney.edu.au, by 9:00am (AEST), Monday 21st September 2026.

To ensure a fair and consistent process, suppliers must not make direct contact with any other University of Sydney staff regarding this EOI during the response period. No queries or requests for clarification will be accepted or responded to during this time regarding this EOI.