ICT Procurement Officer (EL1 Equivalent)
Tender ID: 615016
Tender Details
Tender Description
This Tender is invited by the Issuer.
The Department requires an ICT Procurement Officer (EL1 equivalent) to support the ICT Procurement and Contract Management team within the ICT Business & Governance branch. The role will undertake end‑to‑end procurement and contract management activities, providing timely and accurate advice on procurement and contracting matters from simple to complex and supporting delivery of ICT outcomes in line with Government, stakeholder and departmental requirements.
Key responsibilities include (but are not limited to):
- Undertaking end‑to‑end procurement activities on behalf of the division
- Managing contracts for goods and services to ensure outcomes are delivered in line with contract objectives, Government and stakeholder requirements.
- Developing and maintaining close working relationships with internal and external stakeholders; liaising, communicating and negotiating to deliver high‑quality customer service.
- Monitoring contract performance and compliance in accordance with contract terms and conditions, contract management plans, risk management, and Government/Departmental policies and procedures.
- Providing timely and accurate advice and support on procurement and contracting (simple to complex).
- Under limited supervision, managing and monitoring own workflows and providing leadership within the team.
- Other ICT contract management administrative functions as required
Surge capacity uplift
In addition to the base requirement, the Department seeks surge capacity options. The Department may, at its discretion, request the supplier to provide additional resourcing or specialist procurement support to respond to urgent workload spikes (e.g., increased RFQ volume, evaluation peaks, contract variation backlogs, critical sourcing activity). Any surge request will be subject to the Buyer's Internal approval processes and will be engaged only if/when required.
Activation of surge capacity or specialist procurement support is at the sole discretion of the Department, subject to the Buyer's internal approval.
The existence of surge pricing in this RFQ does not constitute a commitment by the Department to utilise those services
The surge support if required will be engaged through 2 scenarios
A – Surge capacity: Up to 2 additional resources (same or closely related procurement roles) on an as‑needed basis
B – Specialist procurement support: additional short‑term specialist support (e.g., complex sourcing, evaluation support, contract variation workload) if required.
Pricing structure
- Rates quoted per hour / per day
- Separate rate cards for:
- Base role
- Surge resources
- Specialist procurement support
- One or more approved ceilings, drawn down as needed
Pricing will be on a draw‑down / consumption‑based basis. The Department will pay only for the actual hours or days worked at the approved hourly or daily rates, up to the relevant approved financial cap. No minimum volume or minimum spend is guaranteed.
Any engagement resulting from this RFQ will be subject to:
- an approved maximum financial cap, and
- prior written approval before any increase to that cap.
The supplier must actively monitor utilisation and notify the Department if expenditure is likely to approach the approved cap.
Claimable hours must not exceed 40 hours per week per resource unless prior written approval is provided by the Department’s authorised delegate.
Information to be included in the response:
- A brief overview of the respondents’ organisation’s capacity and capability to provide a range of resources across the services outlined in the requirements.
- A response to the criteria in alignment with the requirements.
- Case study for each of the advisory services requested.
- Resumes for all proposed specified personnel.
- A statement outlining actual or perceived conflicts of interest.
- Pricing and pricing structure for the services engagement proposed.
It is anticipated the ICT Procurement Officer Services will be delivered by an individual who will be embedded within the business fulltime. Where there is a need for additional supplementary services or 'surge support' other individual/s may be engaged. These 'supplementary' services are identied in the Requirements Document.
Location
New South Wales : Central West : Far North Coast : Far West : Hunter : Illawarra : Mid North Coast : Murray : New England : Orana : Riverina : Southern Highlands : Sydney
Queensland : Cairns & Far North Queensland : Gladstone : Mackay Whitsunday Region : Mount Isa & North West Region : Rockhampton : South East Queensland : South West & Darling Downs : The Central West : Townsville : Wide Bay Burnett
Victoria : Barwon South West : Gippsland : Grampians : Hume : Loddon Mallee : Melbourne
South Australia : Adelaide : Eyre & Western : Far North : Fleurieu & Kangaroo Island : Limestone Coast : Murray & Mallee : York & Mid North
Northern Territory : Barkly : Big Rivers : Central Australia : East Arnhem : Greater Darwin : Top End
Australian Capital Territory
Tasmania
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