Deployment of Weigh-in-motion: practical considerations
Tender ID: 607205
Tender Details
Tender Description
The purpose of this project is to summarise best practice on the optimal use cases for weigh in motion (WIM) technology to inform member agencies planning for ‘whole of life’ operational considerations and costs for WIM. The project will investigate and summarise the limitations of the technology. This includes consideration of alternate technologies and, understanding and detailing the ICT hardware, system architecture, security, data storage requirements (including data standardisation approaches) for traditional WIM and alternate technologies, and supporting tools (templates, checklists, spreadsheet models) to enable consistent implementation.
This strategic review is expected to produce the following deliverables:
• Phase 0: Pre-commencement
- Pre-inception discussions to finalise Statement of Works and confirm governance (e.g. PM, PCG).
- Inception meeting; agreement on process, templates and reporting cadence.
• Phase 1: Inception and Planning
- Project plan, including task schedule, resourcing, risk / opportunity assessment, and stakeholder engagement
- A data management plan, detailing capture, security / privacy, integration considerations and software evaluation approach.
- Document review plan and deliverables map
• Phase 2: Context, current state, challenges and opportunities
- Draft structure for full Research Report
- Draft report chapters such as (but not necessarily specifically):
a) Literature and practice review (including ANZ & International) and synthesis of challenges / opportunities.
b) Evaluation framework and performance criteria (accuracy, calibration, data quality, reliability, environmental tolerance).
c) Data collection and standardisation approaches.
d) Technology assessments for WIM and alternatives; validation pathways and applicability across environments.
e) Site selection and deployment considerations (metro/regional/remote).
f) Whole-of-life cost analysis and example cost–benefit methodology.
g) Stakeholder engagement and consultation summary.
• Phase 3: Documentation, Tools and Dissemination
- Draft Research Report that fulfills the items set out in Phase 2 of the Methodology
- Finalised Research Report addressing feedback received during the multi-stage review process
- Webinar presentation, webinar delivery and addressing any outstanding webinar Q&As
• Project management activities:
- Suitable project management and control documents (artifacts) including a completed comment-resolution log, and a populated metadata spreadsheet [if applicable]
Also included as part of this tender are the following documents:
• Master Services Agreement outlining our Terms and Conditions. Please note that our Terms and Conditions are not negotiable.
All submissions that are research project based must adhere to the Austroads style requirements and the Australian Government Style Manual
Summary of Austroads Publication Requirements for Research Reports:
Consultants engaged to deliver research reports for Austroads are required to use a standard report template designed to ensure clarity, consistency, and accessibility across all published outputs. While the full template will be provided upon contract commencement, the following outlines the key requirements tenderers should be aware of:
General Formatting and Style
• Reports must follow the Australian Government Style Manual, particularly in relation to:
- Inclusive and accessible language
- Grammar, punctuation, and capitalisation (e.g. sentence case for most headings)
- Referencing and attribution
• Use pre-defined Austroads styles for all headings, body text, tables, figures, and captions. Manual formatting (e.g. changing fonts or colours directly) is not permitted.
• The Table of Contents must be auto-generated and kept updated.
• The report should be:
- Logically structured: Each section must contribute to the report's purpose.
- Consistent: No conflicting information or contradictions.
- Thorough: All aspects of the agreed scope must be fully addressed and justified.
Content Development Guidelines
• The Summary and Section 1 (Introduction) are mandatory for all reports.
• Reports must include appropriate referencing for external sources, data, and studies.
• Any copyrighted material used must have documented permission and be properly acknowledged.
• A qualified editor must review the report before submission to ensure correct grammar, spelling, and readability.
Figures and Tables
• All figures and tables must:
- Be sequentially numbered
- Include a clear caption inserted using the Microsoft Word Insert Caption tool
• Images and diagrams must be clear, relevant, and referred to in the text.
Technical Details
• Specific instructions are included for each section within the template (e.g. expected content, structure, and formatting).
• Reports must avoid "style corruption" often caused by copying and pasting formatted text—authors must verify styles remain consistent with Austroads' format.
• Reports should be reviewed to ensure there is no duplication, ambiguity, or omission of scope elements.
Location
New South Wales : Central West : Far North Coast : Far West : Hunter : Illawarra : Mid North Coast : Murray : New England : Orana : Riverina : Southern Highlands : Sydney
Queensland : Cairns & Far North Queensland : Gladstone : Mackay Whitsunday Region : Mount Isa & North West Region : Rockhampton : South East Queensland : South West & Darling Downs : The Central West : Townsville : Wide Bay Burnett
Victoria : Barwon South West : Gippsland : Grampians : Hume : Loddon Mallee : Melbourne
South Australia : Adelaide : Eyre & Western : Far North : Fleurieu & Kangaroo Island : Limestone Coast : Murray & Mallee : York & Mid North
Northern Territory : Barkly : Big Rivers : Central Australia : East Arnhem : Greater Darwin : Top End
Australian Capital Territory
Tasmania
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